Information Scribe Processes
Scribe processes the information needed to join meetings, show a live notes document, support collaboration, and export meeting records.
- Admin configuration, including calendar connection status, Scribe toggles, and Google Drive export folder choices.
- Calendar and meeting metadata, such as meeting titles, times, URLs, organizer details, and attendee information when available.
- Meeting content, including transcripts, chat signals, live notes, comments, edits, and generated suggestions when Scribe is enabled for a meeting.
- Technical information, including request logs, bot status events, diagnostics, and security-related records needed to operate the service.
How Information Is Used
Scribe uses information to operate the product experience and keep the meeting record useful to the people in the meeting.
- To schedule or start a Scribe bot for selected meetings.
- To render the notes document into the meeting video feed.
- To support participant edits, comments, suggestions, and no-login signed access links.
- To export final records to the configured Google Docs destination.
- To troubleshoot, secure, monitor, and improve the reliability of Scribe.
Who Can See Meeting Information
Meeting information may be visible to the meeting organizer, participants with access to the signed meeting link, workspace administrators, connected destination folders, and service providers that help operate Scribe.
Connected Services
Scribe relies on connected meeting, calendar, collaboration, and document services. Those providers may process information according to their own terms and privacy policies when their services are used with Scribe.
Retention And Controls
Meeting records are kept as long as needed for the product workflow, workspace operations, troubleshooting, security, or legal requirements. Admins should also manage exported Google Docs and connected workspace records in the systems where those records live.
Security
Scribe uses operational safeguards such as OAuth-based connections, signed participant links, role-aware access, and limited-purpose service integrations. No internet service can guarantee perfect security, so meeting owners should avoid enabling Scribe for conversations that should not be documented.
Contact
For privacy requests or questions about a specific workspace, contact the Scribe administrator or owner responsible for that workspace.